Challenge
Administrative and regulatory information had to be found manually across many documents and regulations. This made the process slow, repetitive, and prone to mistakes.
About Umatiq
Practical systems that work
Umatiq works with businesses that need reliable automation, internal tools, data platforms and AI-supported systems built around real operational workflows.
APPROACH
How we work
We keep the process focused on the workflow, the data and the operational outcome the system needs to support.
Every project starts by understanding how the work currently happens, where information comes from, which steps are repeated, where decisions are made and what a useful final system should actually help people do.
From there, we design and build practical software around the real process — then test, refine and improve it together as the workflow develops.
Start with the real workflow
We begin by looking closely at how the work is actually done today. That means understanding the documents involved, the data being used, the handovers between people, the recurring tasks and the points where errors, delays or unnecessary manual work tend to appear.
The aim at this stage is not to jump straight into building. It is to get a clear picture of the operational reality so that the solution is based on the work itself rather than on assumptions. Where useful, this can mean spending time alongside your team, observing the process in practice or even taking part in parts of the workflow ourselves.
This helps ensure that the system we design reflects the real process, including the exceptions, dependencies and practical constraints that often matter most in day-to-day operations.
Define what the system needs to support
Once the workflow is clear, we define what the system should actually do. Depending on the project, this may involve automation, structured data handling, document processing, reporting, validation steps, internal review tools or AI-supported assistance.
At this stage, we determine which parts of the workflow should be digitised, which tasks can be made more reliable or efficient and where people should remain in control.
This creates a clear direction for the project: not just what will be built technically, but what operational outcome the system should support for the organisation.
Design and build around the business
Umatiq does not start from a generic product and force the business to adapt around it. We design and build systems around the way the organisation works, the information it depends on and the people who need to use it.
That may result in an automation workflow, an internal data platform, a document-review tool or a more tailored operational system. In each case, the build is shaped around the specific process, responsibilities and outputs involved.
The focus is always on creating something practical: a system that is clear to use, dependable in operation and valuable in day-to-day work.
Test with real use cases and improve in practice
A useful system is rarely finished the moment the first version is built. Once the core workflow is in place, it needs to be tested against real cases, real documents and real operational use.
This allows us to check whether the output is accurate, whether the process works as intended and where adjustments are still needed. In many projects, the most valuable improvements come from seeing how the system performs in practice and refining it from there.
We treat this as part of the work: not just delivery, but iteration and improvement until the solution becomes a dependable part of the workflow.
Build for long-term usefulness
Processes change. Documents change. Data structures evolve. New requirements emerge. A system only remains valuable if it can continue to support the organisation as those conditions shift.
That is why we aim to build solutions that are maintainable, understandable and capable of evolving over time. Whether the project is a focused internal tool or a broader operational platform, the goal is to create something that can remain useful beyond an initial prototype or first release.
In practice, that means building with clarity, refining with feedback and keeping the real operational purpose of the system at the centre throughout the project.
Want to discuss how your workflow could be improved?
If your organisation is working through repetitive processes, document-heavy operations or scattered internal data, Umatiq can help design a practical system around the way that work actually happens.
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Our Projects
Document Extraction & Custom Platform
We built an automated document extraction system for PIM, a pension administration company in the D&S Group, and are now expanding it into a broader custom platform.
Solution
We developed a document extraction system that processes multiple document types, extracts the right information, and returns structured output with a high level of consistency.
Outcome
The result is less manual work, fewer errors, faster processing, and the foundation for a custom platform where users can upload documents through a clean interface and receive structured output without touching code.
DEX Derivatives Analytics Platform
Together with two co-founders of Student-IT, we are building a venture focused on derivatives analytics and market intelligence.
Venture context
This is a venture project, not client work. The aim is to make futures and options data more accessible through a structured analytics platform.
Platform
The platform tracks live and historical derivatives metrics across exchanges, including open interest, funding rates, basis, premium, options activity, volatility, and market positioning.
Outcome
It detects threshold-based conditions and surfaces relevant signals through a clear dashboard, creating a market intelligence platform for live monitoring, cross-exchange analytics, and structured signal generation.
COMPANY
Built around practical business operations
Umatiq focuses on the work that often sits between standard software and manual effort: documents that need to be interpreted, data that needs to be structured, checks that need to be repeated and workflows that need to become more consistent.
We design and build custom systems for these operational problems. Rather than forcing a business into a generic solution, we create software around the information, responsibilities and processes that already shape how the organisation works.
Our focus is on building practical digital foundations: systems that are useful in day-to-day work, dependable over time and capable of growing alongside the organisation.
Built for work that standard software does not quite solve
Many organisations have processes that are important, recurring and highly specific to the way they operate. These processes may depend on particular documents, business rules, internal responsibilities or data structures that do not fit neatly into an off-the-shelf application.
As a result, valuable work is often performed through a combination of spreadsheets, email, document folders and repeated manual actions. The process may function, but it is difficult to scale, difficult to oversee and heavily dependent on individual effort.
Umatiq is built around these situations. We create tailored digital systems where a generic tool is not enough, but where a clear, reliable solution can materially improve how the business operates.
Technology shaped around the organisation
A useful operational system needs to reflect the organisation behind it. It must understand the information being used, the checks that matter, the people involved and the outputs the process needs to deliver.
That is why our work begins with the business context rather than with a predetermined product. We build around real documents, real workflows and real requirements, whether the result is an automation tool, a data platform, a private AI system or a combination of these.
This creates software that feels connected to the work itself: easier to adopt, clearer to manage and more valuable than a technical solution designed in isolation.
A technical partner for building and improving systems
Umatiq is not only focused on delivering a finished piece of software and moving on. The systems we build often support processes that continue to evolve as an organisation changes, gains new data, introduces new services or discovers better ways of working.
We work closely with businesses to design, build and refine these systems over time. This means combining the organisation’s domain knowledge with our technical development: understanding the problem together, creating a practical first solution and improving it as it is used in real operations.
The aim is a partnership in which technology becomes a useful and dependable part of the business, rather than a separate project that is difficult to maintain once delivered.
Privacy and control as part of the foundation
Operational systems often work with information that should be handled carefully: internal documents, client data, business rules, reporting information or knowledge that is valuable to the organisation.
We believe privacy, control and maintainability should be considered from the beginning of a project, not added after the system has already been built. Depending on the use case, this may mean controlled access to information, clear review steps, traceable outputs or careful boundaries around external tools and AI capabilities.
The purpose is straightforward: businesses should be able to benefit from better software and intelligent systems without losing control over the information and processes that matter to them.
Practical systems with long-term value
We are interested in technology that improves real work. That means focusing less on broad promises and more on whether a system saves time, improves consistency, makes information usable and supports people in making better decisions.
A successful project should not only demonstrate what is technically possible. It should result in a system that employees can use, that the organisation can trust and that can continue to develop as the operational need becomes clearer.
This is the type of company Umatiq is being built to become: a partner for organisations that want to turn difficult operational work into practical, reliable and well-designed digital systems.
Looking for a technical partner to build with?
If your organisation has a workflow, data challenge or operational idea that deserves a better system, Umatiq can help turn it into practical software designed around the business.
Partner with Umatiq
FOUNDER
Hi, I’m Kay — founder of Umatiq
I am a Dutch Master's student in Data Science and Business Analytics, and I build custom automation, data platforms and private AI systems for businesses working with manual processes, scattered data and recurring operational tasks.
I started Umatiq after seeing how much important work is still managed through manual checks, separate spreadsheets and information that is difficult to use properly. My aim is to build practical systems that help businesses work more clearly, reliably and efficiently.